Privacy Policy

You are here: Home » Privacy Policy

AIS Privacy Policy

Accurate Information Systems, LLC. respects the privacy interests of all users. We make this commitment to all the visitors to our web site. We are committed to protecting any information you provide while visiting our site. Please carefully read this privacy policy to understand how we will treat your personal information.

We Are Committed to Safeguarding Customer Information

In order to provide the consumer report products and services you request from us, we may also obtain consumer reports and other information from the national credit bureaus. We understand that you may be concerned about what we will do with such information – particularly any personal or financial information. We agree that you have a right to know how we will utilize such information. Be assured that Accurate Information Systems LLC. takes extreme precautions in protecting the privacy of this information. Therefore, we have adopted this Privacy Policy to govern the use and handling of your personal information.

Applicability

This Privacy Policy governs our use of the information which you provide to us or we otherwise obtain in providing our products and services to you. Information you provide today will only be used in accordance with the policy that is in effect as of this date.

Types of Information

General Information

When you visit Accurate Information System, LLC.’s web site, we collect general data including your domain name, the name of the web page from which you entered our site, which pages you visit on our site, and how much time you spend on each page. This general information does not include specific identifying information about you. We use this information to monitor and improve our site, and we do not provide this information to outside parties.

Personal Information

Accurate Information System, LLC. collects personal information from you when you order a credit file, criminal history search, civil history or employment and education verification. When you visit the Accurate Information System, LLC.’s web site to obtain a copy of your credit report or a prospective employee, personal information is requested in order to process the request and perform identity verification. This information may include your name, mailing address (current and previous), your Social Security number, date of birth, phone number, the name of your employer, and other information. In addition, we capture this information to ensure that your credit report and any and all other reports are delivered to you.

Use of Information

Under no circumstances will we provide or disclose any information regarding your credit history. We do not share, disclose or sell any information that can be used to authenticate your identity such as your Social Security number, Date of Birth or mother’s maiden name.

Former Customers

Even if you are no longer our customer, our Privacy Policy will continue to apply to you.

Confidentiality and Security

We will use our best efforts to ensure that no unauthorized parties have access to any of your information. We restrict access to nonpublic and public personal information about you to those individuals and entities who need to know that information to provide products or services to you. We will use our best efforts to train and oversee our employees and agents to ensure that your information will be handled responsibly and in accordance with this Privacy Policy. We currently maintain physical, electronic, and procedural safeguards that comply with federal regulations to guard your nonpublic and public personal information.

Please send any questions you may have to: info@accinfosys.com

 

EU-US Privacy Shield Provisions

Accurate Information Systems, LLC complies with the EU-US Privacy Shield Framework as set forth by the US Department of Commerce regarding the collection, use, and retention of personal information from European Union member countries. Accurate Information Systems, LLC has certified that it adheres to the Privacy Shield Principles of Notice, Choice, Accountability for Onward Transfer, Security, Data Integrity and Purpose Limitation, Access, and Recourse, Enforcement and Liability.  If there is any conflict between the policies in this privacy policy and the Privacy Shield Principles, the Privacy Shield Principles shall govern.  To learn more about the Privacy Shield program, and to view our certification page, please visit www.privacyshield.gov.

Accurate Information Systems hereby confirms our strong policy to protect and maintain the privacy and personal data that we assemble and maintain on behalf of employers or agents acting on behalf of the employer concerning potential employment related decisions. Accurate Information Systems, LLC. commits to cooperate with the EU data protection authorities (DPA’s) with regards to Human Resources data transferred from the EU in context of the employment relationship.  Accurate Information Systems, LLC. is subject to the investigatory and enforcement powers of the Federal Trade Commission (FTC).  In that regard, we certify that we comply with the seven EU-US Privacy Shield Framework Principles set forth by the United States Department of Commerce, in relation to personal data collected in the European Union. We endorse and follow the principles and practices outlined in the principles of the European Commission’s Directive on Data Protection. This service is certified as being compliant with the Department of Commerce for the EU-US Privacy Shield Framework. The certification is in the name of Accurate Information Systems. We fulfill our obligation under the seven principles in the following manner:

1.Notice
This service collects information on individuals for the purpose of providing the information to employers for employment related decisions. The information may also be provided to agents of employers such as recruiters or staffing firms. The data that is collected on individuals is used to provide employers with employment background checks and credentials verification on potential job applicants or current employees. The information is used by employers to make decisions on who to hire, retain, promote or re-assign. It may also be utilized to conduct employee investigations where an employer has a suspicion of work related misconduct or wrongdoing, or an issue arises as to employee compliance with Federal, State, or local laws and regulations, or any employer policies. Human resources and security professionals within employer organizations will utilize the information.

This notice covers human resources data, including but not limited to, personally identifying information such as name, date of birth or government id numbers that is obtained manually by this service on behalf of employers. The data is obtained by manually contacting the appropriate sources of the data.

A consumer may find out more about the nature and scope of any inquiry that is made about them by contacting this service through the contact links on this web site.

2.Choice(opt-outOfsensitiveInformation)
This service gives consumer a choice for the collection of information by virtue of the fact that the information is only collected with the consumer’s explicit consent. Choice is further afforded by the fact that this service only operates when a consumer explicitly identifies those past employers, educational institutions, or other credential granting organizations that are identified by the consumer. Furthermore, the information collected is only utilized for the purpose described above in the section on “Notice”. In the event a consumer wishes to opt-out of any use of information collected by this service, a consumer can notify this service through the contact link on this web site that permission or any use of the data is withdrawn. That does not mean that if a consumer opts-out that the data is erased or deleted. Various laws require that this service maintain the data on file for a consumer for a period of time for the protection of the consumer, which in the case of data collected for employers in the United Sates is six years as a result of the statute of limitations required under the federal Fair Credit Reporting Act. However, in the event of an opt-out, the data will not be forwarded or utilized by this service for any purpose.

3.OnwardTransfer
The information obtained by this site is forwarded only to an entity that has been authorized by a consumer to receive the data or an agent of the end user operating on behalf of the end-user. The information is only provided to the employer for purpose described in the section under “Notice”. This site may also operate as an agent for a Consumer Reporting Agency as defined under the federal Fair Credit Reporting Act (FCRA). In either event, the employer or the CRA must certify that the information will be used only for the permissible purpose of employment and that the information will remain private and confidential. This site also takes reasonable steps to insure that any party that receives such information has certified that it will maintain privacy and confidentiality and will utilize the information for employment only. By definition, any third party that receives information from this site has given a consumer notice as to the purposes of the collection of the data and a charge of whether the data is to be collected by virtue of the fact that an employer must obtain a written consent to obtain and use any data obtained by this site. Accurate Information Systems, LLC may be required to disclose personal information in response to a lawful request by public authorities, including to meet national security or law enforcement requirements. In cases of onward transfer to third parties of data of EU individuals received pursuant to the EU-US Privacy Shield, Accurate Information Systems, LLC. is potentially liable.

4.Access
This site provides access to consumers on all data collected about a consumer in order to allow a consumer the reasonable opportunity to ascertain what personal data this service possesses about a consumer, and to correct, amend or delete information that is inaccurate or incomplete. Disclosure is provided under the terms of the federal Fair Credit Reporting Act. Under certain circumstances, a consumer is entitled to a free copy of their report. Under all circumstances, a consumer is entitled to a copy of their report under the terms of the FCRA. For a citizen of the EU or Switzerland, this service reserves the right to charge an administrative fee not to exceed $15 to cover the cost of reviewing our records to determine if a consumer is in our file, and the administrative cost of obtaining and forwarding any information. However, the service also reserves the right to engage in reasonable efforts to confirm the identity of anyone requesting data, so that we only provide data to the consumer that is the subject of the data. If data is requested by the consumer he/she may send the request via e-mail along with proper identification to info@accinfosys.com.

Although we make every effort to ensure that the data we collect and store about you is as accurate as possible, this service cannot guarantee that third parties are accurate in information that is transmitted and therefore we are not responsible for the data. We are not responsible for the accuracy of data about you that may be supplied by any other third-party sources of information or our clients.

5.Security
This service takes all reasonable procedures to protect personal and identifiable information from loss, misuse and unauthorized access, disclosure, alteration and destruction. The service utilizes SSL encryption to protect sensitive information online. We also do everything in our power to protect user information off-line. All of our users’ information, not just the sensitive information mentioned above, is restricted in our offices. Only employees who need the information to perform a specific job are granted access to personally identifiable information. Strong password protection protocols are used on all computers. Furthermore, all employees are kept up-to-date on our security and privacy practices. Finally, the servers that are used to store personally identifiable information are kept in a secure environment, with appropriate security measures.

If you have any questions about the security of our service, you can send an email to the contact links on this web site.

6.DataIntegrity
This service only collects data that is strictly necessary for the purposes listed under the section on “Notice”. The data includes information that is necessary to identify the consumer for purposes of collecting employment related information.

7.Enforcement
This service verifies adherence to the EU-US Privacy Shield Framework by means of in-house verification by the management of this company. In addition, we provide a readily available and affordable independent recourse mechanisms by which each individual’s complaints and disputes are investigated and resolved by reference to the Principles and damages awarded where the applicable law or private sector initiatives so provide.

In compliance with the EU-US Privacy Shield Principles, Accurate Information Systems, LLC commits to resolve complaints about your privacy and our collection or use of your personal information.  European Union individuals with inquiries or complaints regarding this privacy policy should first contact Accurate Information Systems, LLC at:

Accurate Information Systems, LLC, 871 Venetia Bay Blvd., Suite 210, Venice, Florida 34285

Accurate Information Systems, LLC has further committed to refer unresolved privacy complaints under the EU-US Privacy Shield Principles BBB EU PRIVACY SHIELD, a non-profit alternative dispute resolution provider located in the United States and operated by the Council of Better Business Bureaus. If you do not receive timely acknowledgment of your complaint, or if your complaint is not satisfactorily addressed, please visit www.bbb.org/EU-privacy-shield/for-eu-consumers/ for more information and to file a complaint.

Please note that if your complaint is not resolved through these channels, under limited circumstances, a binding arbitration option may be available before a Privacy Shield Panel.

 

 

 

Safe Harbor Provisions of Privacy Policy –US-Swiss Safe Harbor Framework

 

Accurate Information Systems, LLC complies with the US-Swiss Safe Harbor Framework as set forth by the US Department of Commerce regarding the collection, use, and retention of personal information from Switzerland.  Accurate Information Systems, LLC has certified that it adheres to the Safe Harbor Privacy Principles of notice, choice, accountability for onward transfer, security, data integrity and purpose limitation, access, and recourse, enforcement and liability.  If there is any conflict between the policies in this privacy policy and the Safe Harbor Privacy Principles, the Safe Harbor Privacy Principles shall govern.  To learn more about the US-Swiss Safe Harbor and to view our certification page, please visit http://www.export.gov/safeharbor/

 

In compliance with the US-Swiss Safe Harbor Principles Accurate Information Systems, LLC commits to resolve complaints about your privacy and our collection or use of your personal information.  Swiss citizens with inquiries or complaints regarding this privacy policy should first contact Accurate Information Systems, LLC at:

Accurate Information Systems, LLC., 871 Venetia Bay Blvd., Suite 210, Venice, Florida 34285 USA

Accurate Information Systems, LLC has further committed to refer unresolved privacy complaints under the US-Swiss Safe Harbor to an independent dispute resolution mechanism operated by the Council of Better Business Bureaus. If you do not receive timely acknowledgment of your complaint, or if your complaint is not satisfactorily addressed, please visit www.bbb.org/us/safe-harbor-complaints for more information and to file a complaint.

Call us today at (800) 295-7109 or click here to contact us for Criminal Background Checks, Pre-Employment Screening and Drug Testing, and Tenant Screening or to get your questions answered about our services.

AIS International Group Privacy Policy

Show Comments